 |
 Board of Commissioners |
|
|
Board Rules
 RULE 1: MEETINGS
1.1 ORGANIZATIONAL MEETING
The Organizational Meeting of the Calhoun County Board of
Commissioners shall be held on the first Thursday of January of each
year at 7:00 p.m. in the Commissioners' Meeting Room in the Calhoun
County Building. If the date falls on a holiday, then the meeting
shall be conducted on the second Thursday of the month. The
Board shall transact such business as provided by M.C.L. 46.3.
Commissioners will be sworn into office at the Organizational Meeting
in the Commissioners' Meeting Room.
1.2 REGULAR BOARD MEETINGS
The Board of Commissioners meetings of each month shall be held on
the first and third Thursday of each month at 7:00 p.m. in the
Commissioners Meeting Room or on other designated dates and places agreed upon by
a majority vote of the Commissioners. The County Board of
Commissioners may also hold special meetings when necessary according
to M.C.L. 46.10 or SEE RULE 1.5. All dates, times and places of
County Board meetings shall be posted in accordance with the Open
Meetings Act.
1.3 EQUALIZATION MEETING
The Equalization Meeting of the Board of Commissioners shall be
held on any Tuesday following the second Monday in April and before
May 1 of each year at 7:00 p.m., as provided for in M.C.L. 209.5.
1.4 ANNUAL MEETING
The Annual meeting of the Calhoun County Board of Commissioners
shall be held on the first Thursday of October of each year in the
Commissioners' Meeting Room at 7:00 p.m., or may be held on the third
Tuesday in September according to M.C.L. 46.1.
1.5 SPECIAL MEETINGS
Special meetings of the Board may be held when requested by a
minimum of 3 of the Commissioners. The request shall be provided in writing
to the County Clerk or designated Deputy Clerk. The request will specify the date,
time, place and purpose of the meeting. Upon receipt of the request,
the Clerk, or designee, shall give notice to each Commissioner either,
via e-mail or personal service, at least ten days before the Special meeting date
if such time frame is possible. Attendance by all Commissioners
at the special meeting shall cure any defect in the notice
requirements.
Only items specified on the agenda may be discussed at Special
meetings. Procedure for introduction and passage of petitions,
ordinances and resolutions shall follow the same procedure as required
during general meetings (M.C.L. 46.10).
1.6 EMERGENCY MEETINGS
Emergency meetings may be called in conformance
with the Open meetings Act. In the
absence of the Chairperson, the Vice Chairperson of the Board may act
in place of the Chairperson (M.C.L. 15.265(5)).
1.7 PUBLIC HEARINGS
During Special Order of Business of a Regular or
Special Board meeting, a public hearing so noted within the Board
Agenda/Addendum shall be declared Open for Public Comment by the Board
Chairperson, and shall not require suspension of the Board Rules. Upon
conclusion of the Public Hearing, the Board Chairperson shall declare the Public
Hearing Closed.
RULE 2: OPEN
MEETINGS -- WHO MAY SPEAK
2.1 CITIZENS' TIME (AGENDA AND NON-AGENDA ITEMS)
If a person other than a Commissioner wishes to speak the person
shall raise his/her hand during Citizens Time, either at the beginning
or near the close of the meeting, to be recognized by the Board
Chairperson. When recognized by the Chairperson, the person shall
approach the podium, announce his/her name, and community of
residence. Each person shall be allowed to address
the Board regarding County business for up to a maximum of five minutes, avoiding
negative personal comments, and shall stop speaking when ruled out of order by the
Chairperson.
RULE 3: ORDER OF
BUSINESS -- CONSENT AGENDA
3.1 All resolutions, petitions,
communications and reports approved by the Board Chairperson for
recommendation to the Board of Commissioners, will be placed on the
regular Board agenda in a special section preceding all other agenda
resolutions. This special section of resolutions, petitions,
communications and reports must be an item that falls under the list
of items covered by a consent agenda (SEE RULE 3.2), which
would then be voted on in a block resolution.
3.2 ITEMS COVERED BY CONSENT AGENDA
PETITIONS, COMMUNICATIONS, REPORTS:
-
{1} Monthly and other departmental and divisional
reports.
-
{2} Requests for Commercial and Industrial
Exemption Certificates.
-
{3} Requests for use of County facilities and
areas.
-
{4} Communications from utility companies.
-
{5} Planning Commission Reports.
-
{6} Annual Reports.
-
{7} Requests to vacate property.
-
{8} Informative communications.
-
{9} Barricading for activities, parties, etc.
RESOLUTIONS:
-
{1} Appointments to various boards, committees,
commissions; except in connection with receipt of certificates or
awards.
-
{2} Setting public hearings.
-
{3} Accepting bids under $10,000.
-
{4} Approving requests for utility companies for
easements, street cuts, etc.
-
{5} Authorization to file grant applications.
-
{6} Acceptance of utility easements.
-
{7} Authorizing change orders (under $10,000).
-
{8} Approving requests for reduction of retention
on contracts.
3.3 Before voting on this block
resolution, any or all of the separate resolutions, petitions,
communications and reports comprising the block resolution may be
pulled out of the block for a separate vote upon request by any one
Commissioner. Pulling a resolution, petition, communication and report
from the block does not need to be seconded by another Commissioner in
order for it to be pulled from the block resolution.
RULE 4: ORDER OF
BUSINESS -- REGULAR MEETINGS
The business of all regular meetings of the Board of
Commissioners shall be considered and transacted in the following
order:
4.1 CALL TO ORDER/ROLL CALL BY CLERK
4.2 PLEDGE OF ALLEGIANCE AND/OR INVOCATION
4.3 APPROVAL OF AGENDA/ADDENDUM
4.4 APPROVAL OF MEETING MINUTES
4.5 CITIZENS' TIME
4.6 ELECTED/APPOINTED COUNTY OFFICIALS' COMMENTS
4.7 APPROVAL OF CONSENT AGENDA
4.8 REPORTS OF WORKSHOPS
4.9 UNFINISHED AND OLD BUSINESS
4.10 PETITIONS AND NEW BUSINESS
4.11 CITIZENS' TIME
4.12 COMMISSIONERS' TIME
4.13 ANNOUNCEMENTS BY THE CHAIR, WORKSHOP
CHAIRPERSONS, OR COUNTY OFFICIALS
4.14 CLAIMS PAYABLE LISTINGS
4.15 ADJOURNMENT/RECESS AT THE CALL OF THE CHAIR
RULE 5: ORDER OF
BUSINESS -- SPECIAL MEETING
The business of all Special meetings of the Board of Commissioners
shall be considered and transacted in the following order:
5.1 CALL TO ORDER/ROLL CALL BY CLERK
5.2 MATTER TO BE DISCUSSED
5.3 ANNOUNCEMENTS
5.4 ADJOURNMENT
RULE 6: QUORUM
6.1 MAJORITY NEEDED
A majority of Commissioners elected and physically
present shall constitute a quorum. No business shall be transacted
without the presence of a quorum, except to adjourn or recess.
By prior arrangement, Commissioners may attend and vote at meetings
via a teleconference or video conference, provided that a quorum as
defined above is present.
6.2 RAISE QUESTION OF QUORUM
At any time during a meeting any Board Member or the Clerk may
raise the question of the presence of a quorum.
RULE 7: ELECTION OF
A CHAIRPERSON, VICE CHAIRPERSON
7.1 CONVENE: TERM
The Board of Commissioners shall convene at the time and place
provided in Rule 1 of these rules and shall elect one of its members
as Chairperson and Vice Chairperson. The term of office of the
Chairperson shall be for two (2) years. The term of office of
the Vice Chairperson shall be for (1) one year.
7.2 NOTICE OF ELECTION OF CHAIRPERSON AND VICE CHAIRPERSON:
Notice of the election shall be mailed to each member of the Board
of Commissioners by the County Clerk. In years when the Chairperson is
to be selected, the Clerk, or the Clerk's designee, shall call the
meeting to order, and shall preside over the meeting until the Board
has elected its Chairperson and Vice Chairperson and Commissioners
have been sworn into office. Only organizational business shall be
transacted by the Board until a Chairperson has been elected. A
majority vote of the Commissioners shall be required for the election
of the Chairperson and Vice Chairperson.
7.3 NUMBER OF TERMS
No person shall succeed himself/herself more than four consecutive
years as Chairperson of the Board of Commissioners.
7.4 RESIGNATION OF CHAIRPERSON
In the event of the resignation of the Chairperson
from the County Board, the Vice-Chair shall assume the duties until a
new Chairperson shall be elected by the remaining commissioners.
Unless otherwise agreed, the election of a new Chairperson shall be
held at the next regularly scheduled meeting of the County Board. The
new Chairperson shall serve out the remainder of the term created by
the resignation.
RULE 8: POWERS AND
DUTIES OF THE CHAIRPERSON
8.1 CHAIRPERSON SHALL PRESIDE: SUCCESSION
The Chairperson shall preside at all meetings of the Board; in
his/her temporary absence, the Vice Chairperson shall preside. Should both the
Chairperson and the Vice Chairperson be absent, the Parliamentarian
shall act as Chairperson.
8.2 QUESTIONS ON PROCEDURE
The Chairperson shall appoint a Parliamentarian who shall decide
all questions on procedure arising under these Board Rules and general
parliamentary practice. The Parliamentarian shall be reappointed
on an annual basis.
8.3 RULINGS AND DECISIONS APPROVED
All rulings and decisions by the Chair may be appealed to the
Board. An appeal, when duly made and seconded, shall be determined by
a majority of the Commissioners present and voting, and shall overrule
the decision of the Chair. No member shall speak more than once on an
appeal from the ruling of the Chair except by unanimous consent of the
Board.
8.4 PRESERVE ORDER
The Chairperson shall at all times preserve order and decorum, with
particular reference to Rules 9.3 and 12.9. The Chairperson may
appoint a Sergeant-at-Arms who may be in attendance at all meetings of
the Board of Commissioners, performing such duties as directed by the
Chairperson.
8.5 POWER TO ADMINISTER AN OATH
The Chairperson shall have power to administer an oath to any
person concerning any matter submitted to the Board, and to issue
subpoenas for witnesses and compel their attendance as provided by law
(M.C.L. 46.3).
8.6 WORKSHOPS: CREATION AND APPOINTMENTS
The Chairperson shall appoint all workshops and
committees. The first member named
to each workshop or committee shall be the Chairperson. The second member named
shall be the Vice Chairperson.
8.7 WORKSHOPS/COMMITTEES: TEMPORARY REPLACEMENTS
The Chairperson of the Board may temporarily appoint a Commissioner
to any Board workshop or committee to establish a quorum. Commissioners appointed
shall have the right to vote.
8.8 POWER TO SIGN FOR CHAIRPERSON
The Vice Chairperson of the Board shall sign all contracts, bonds
and other documents requiring the signature of the Board Chairperson
in his/her absence.
8.9 APPOINTMENT OF COUNTY REPRESENTATIVES
It shall be the duty of the Chairperson of the Board to appoint
official representatives to act on behalf of the County, for
attendance at State, District, Regional or National Conventions, or
serve on State, National, Regional or District Committees. The
Chairperson shall also be the ceremonial representative of the County.
The Chairperson, or Vice Chairperson of the Board of Commissioners in
his/her absence, may designate one or more members of the Board to
attend funerals or ceremonies in their absence.
8.10 COMMISSIONERS CONFERENCE ATTENDANCE
Nothing in this section shall prohibit any Commissioner from
attending any conference, and a Commissioner may be reimbursed for
expenses of such attendance with the prior approval of the
Chairperson.
8.11 THE CHAIRPERSON OF THE BOARD OF COMMISSIONERS SHALL ENFORCE
ALL BOARD RULES.
RULE 9: MEMBERS
9.1 RECOGNITION AND SPEAKING LIMITATIONS
When a Commissioner wishes to speak, the Commissioner shall
respectfully address the Chairperson. When two or more members wish to
speak at the same time, the Chairperson shall name the member who is
first to speak. The member shall speak to the question under debate. No member shall speak more than
twice on any question until every member of the Board has had an
opportunity to speak at least once on the subject under debate.
9.2 CALL MEMBER TO ORDER
If any member violates the Board Rules, the Chairperson shall, or
any member may, through the Chairperson, call the member to order. The
question of order shall be decided by the Chairperson, without debate,
subject to appeal.
9.3 OBSERVING ORDER
While the Chairperson is stating any question or while the roll is
being called by the Clerk, no Commissioner shall leave his/her seat or
entertain private discussion. When a Commissioner is speaking, he/she
shall not be interrupted.
9.4 ABSTENTION, PRESENT BUT NOT VOTING, OR TIE VOTES
Any Commissioner in attendance and not voting shall be
recorded by the Clerk as present but not voting. When there is a tie vote on any
question, the question shall fail. In the event of a conflict of
interest, a member shall abstain from voting and the Clerk shall so
record the member's vote.
9.5 EXCUSED DURING MEETING
No member shall leave a meeting prior to adjournment unless first
excused by the Chairperson. The Clerk shall record in the official
record the time at which the member enters or leaves the meeting while
the Board is in session.
9.6 CONFLICT OF INTEREST
A member of the County Board of Commissioners shall not be
interested directly or indirectly in any contract or other business
transaction with the County, or a board, office, or commission
thereof, during the time for which he/she is elected or appointed, nor
for one year thereafter unless the contract or transaction has been
approved by five of seven Commissioners of the members of the County
Board of Commissioners and so shown on the minutes of the Board
together with a showing that the Board is cognizant of the member's
interest. This prohibition is not intended to apply to appointments or
employment by the County, or its officers, boards, committees or other
authority.
9.7 VIOLATION OF RULES -- SANCTION
No penalty shall be assessed against any Board Member for violating
rules of conduct except on the filing of written charges and a hearing
before the entire Board. No member shall be found guilty except on a
three-fifths (3/5) vote of the entire Board and the punishment may
include official censure or such other penalty as may be permitted by
law (M.C.L. 15.272 and M.C.L. 15.273).
9.9 BOARD VACANCY
In the event the Board of Commissioners is notified of a Board
vacancy the following procedure shall be followed in filling the
vacancy:
A. Application Committee
Upon such notification, the Chairperson of the Board of
Commissioners shall appoint a committee of three persons, one of
whom shall be the County Clerk, who shall accept applications of
qualified persons and forward them to the entire Board of
Commissioners.
B. Screening of Applications and Voting Procedure
The Appointment Committee shall meet and review the applications
in conformance with MCL 46.411. The names of all qualified
applicants shall be forwarded to the Board of Commissioners not less
than 14 days after the effective date of resignation. The Board of
Commissioners shall make appointment to the vacated seat in
conformance with MCL 46.412, utilizing the competitive roll call
procedure when there are two or more qualified applicants (SEE RULE
11.7.) The Clerk shall make arrangements to administer the Oath of
Office to the newly-elected Commissioner prior to the next regularly
scheduled Board meeting.
C. Non-Compliance
In the event the Chairperson shall fail to carry out his/her
duties pursuant to this rule, the Vice Chairperson shall comply with
the rule.
RULE 10: DUTIES OF
THE CLERK
10.1 DEPUTY
The County Clerk, or in his/her absence, the Clerk's designee,
shall be the Clerk of the Board of Commissioners. Any reference
to the County Clerk in these rules shall automatically include 'or
designee'.
10.2 CALL ROLL -- ANNOUNCE QUORUM
The Clerk or the Clerk's designee shall call the roll at the
opening of each meeting of the Board and announce whether a quorum is
present.
10.3 MEMBERS ABSENT -- EXCUSED
Before the announcement of the names of the absent
members, opportunity shall be given for the Chairperson to excuse the
absent members. The Clerk shall then announce the names of the members
absent without leave of the Board and the names of the members absent
with leave from the Board, and record the names of all absentees in
the minutes. (If a Commissioner knows ahead of time that he or she
will not be present, the Commissioner shall notify the County Clerk or
the Board Chairperson).
10.4 RECORD MEETINGS -- COPIES TRANSMITTED
The Clerk, or the Clerk's designee, shall attend all Board
Meetings, and shall keep an accurate journal of all proceedings, and
shall transmit to other governmental agencies certified copies of
Board actions as directed.
10.5 RECORDS OPEN TO PUBLIC
The books, records and accounts of the Board shall be deposited
with the County Clerk and shall be available for public inspection,
except the minutes of closed sessions of the Board of Commissioners as
permitted by law. The County Clerk shall advertise in at least one
established newspaper in the County that the proceedings and accounts
of the Board of Commissioners shall be available for public inspection
in his/her office, and copying or mailing, pursuant to M.C.L. 46.9 (1 {c}).
10.6 WORKSHOP MINUTES TO BOARD MEMBERS
A copy of all workshop meeting minutes, if required to be taken,
shall be made available to each Commissioner within five days of the
workshop meeting, if requested.
10.7 BOARD MEETINGS RECORDED MECHANICALLY
All proceedings of regular and special sessions of the Board shall
be tape recorded in full by the County Clerk. The recordings shall
remain on file in the County Clerk's Office for one year, and with the
exception of Closed Sessions, shall be made available for public
inspection.
10.8 WORKSHOP MEETINGS RECORDED MECHANICALLY
Upon the request of any workshop, the Clerk shall arrange tape
recordings of the workshop proceedings. Such recordings shall remain
on file in the County Clerk's Office for one year, and with the
exception of Closed Sessions, shall be made available for public
inspection.
10.9 CORRESPONDENCE REFERRED
At each regular meeting of the Board, the Clerk or the Clerk's
designee shall present for consideration, all communications which
have been received in the Clerk's Office, or the Board of
Commissioners' Office, which are addressed to the Clerk or the Board
of Commissioners. The Chairperson shall refer each matter for
appropriate action. Any new business brought to the attention of the
Board, upon being properly moved, seconded and approved by four or
more Commissioners present, shall be considered at the meeting;
otherwise, such new business shall be referred for appropriate action
by the Board Chairperson.
10.10 PREPARE AGENDA
The Clerk or Clerk's designee, in cooperation with the Chairperson
and the County Administrator/Controller, shall prepare an agenda for
each meeting and supply the agenda not less than five days before the
meeting. The agenda need not include official communications which
have been received and will be referred for appropriate action.
10.11 CORRESPONDENCE RECEIVED ON FILE
All original correspondence and documents addressed to members of
the Commission, County Clerk, Workshops of the Board, or the Board of
Commissioners, which are not personal in nature, having any bearing on
business involving the County, its Boards or Workshops, shall be filed
in the County Clerk's Office promptly upon receipt, with copies of
such correspondence being transmitted by the Clerk or the Clerk' s
designee to the Chairperson of the Board and to such other persons as
the Board Chairperson may direct.
10.12 BOARD DIRECTIVES
The County Clerk or the Clerk's designee shall maintain a current
record of all authorizing resolutions and directives adopted by the
Board.
10.13 PREPARATION OF MINUTES, REPORTS--WORKSHOPS
It shall be the duty of the Clerk or the Clerk's designee, to be in
attendance at all Board workshop meetings when a quorum is present,
upon the request of the Board Chairperson.
10.14 PUBLISHING PUBLIC NOTICES
It shall be the duty of the Clerk or the Clerk's designee to
publish all public notices as they pertain to Board matters, including
budget preparation and adoption.
RULE 11: WORKSHOP/COMMITTEE
PROCEDURE
11.1 MEETING TIMES
The workshops/committees shall meet at the day, hour and location designated
by the Workshop/Committee Chairperson. Any scheduled meeting may be
canceled by the Workshop/Committee Chairperson.
11.2 WORKSHOPS/COMMITTEE -- EXPIRATION
Workshops/committees shall be subject to all
applicable rules of the Board of Commissioners. The term of
Workshop/Committee shall be established at the time
of its creation.
11.3 MATTERS REFERRED TO BOARD -- PROCEDURE
Any matter referred by the Board to a workshop/committee may be ordered
reported out of the workshop/committee by a five-sevenths affirmative vote of the
Board Members if it appears that the workshop/committee is unreasonably
delaying action.
11.4 SUB-COMMITTEE APPOINTMENTS
The Chairperson of each workshop/committee shall appoint temporary
sub-committees or joint sub-committees in order to research, analyze
and/or make recommendations on matters before his/her workshop or
committee.
Appointments to sub-committees or joint sub-committees shall be in
writing to the County Clerk or the Clerk's designee and the Board
Chairperson, and shall include a list of the members and the purpose
of the sub-committee or joint sub-committee. Upon dissolution of the
sub-committee or joint sub-committee, the workshop or committee shall so notify the
County Clerk or the Clerk's designee and Board Chairperson. The County
Clerk or the Clerk's designee shall keep a register of all such
sub-committees or joint sub-committees.
11.5 CHAIRPERSON -- LINE OF SUCCESSION
In the temporary absence of the Chairperson of any workshop
or committee, the next
appointed member shall assume the duties of the Chairperson, and in
his/her absence, the next member in order of appointment shall assume
such duties.
11.6 WORKSHOP/COMMITTEE VACANCY
Whenever there is a vacancy on a workshop or
committee, the Board Chairperson
shall make the appointment with the concurrence of a majority of Board
Members present at a regular Board meeting.
11.7 QUORUM AND ABSENTEE VOTING
A majority of workshop/committee membership shall constitute a quorum for the
transaction of workshop/committee business and adoption of any matter before the
workshop/committee. In the case of an EMERGENCY, the Workshop Chairperson or in
his/her absence, the Vice Chairperson, may poll the members of the
workshop/committee in order to determine the disposition of any matter requiring
such emergency action. Diligent effort must be made to contact all
workshop members. Polling results listing all members and
their reply shall qualify as official proceedings when filed with the
County Clerk. Any action taken by means of polling must be confirmed
at the next regular meeting of the workshop/committee.
11.8 WORKSHOP/COMMITTEE AGENDAS
All matters to be considered by a
workshop/committee shall be submitted in writing to the
Workshop/Committee Chairperson not less than three working days
previous to the meeting. The Board's Administrative Aide or
committee staff person, in conjunction with the Workshop/Committee Chairperson,
shall prepare an agenda of matters to be considered by
which shall be available not less than two days prior to the meeting.
RULE 12: MOTIONS
12.1 PRECEDENCE OF MOTIONS
When any question is under debate, no motion shall be received but
the following, and they shall have precedence in the order in which
they stand arranged:
a. To adjourn -- undebatable
b. To rise to a question or privilege -- undebatable
c. To lay on the table -- undebatable
d. To call for the previous question -- undebatable
e. To limit or extend, limits of debate -- undebatable
f. To postpone to a certain day -- limited debate
on the propriety of the postponement
g. To commit or refer, or re-commit, to a workshop -- debatable
h. To amend -- debatable
i. To postpone indefinitely -- debatable but
cannot be amended
12.2 ADOPTION OF MATTERS
A majority of the members present shall be sufficient to adopt all
questions which arise, unless otherwise provided for by law or by the
Rules of the Board.
12.3 SECOND AND DEBATE
No motion shall be debated or put by the Chair until it has been
seconded. The motion shall then be properly stated by the Chair.
12.4 CLARIFICATION BEFORE SECOND
Any member of the Board may make explanatory remarks, prior to the
seconding of any motion, for the purpose of clarification.
12.5 PROHIBITION -- INAPPROPRIATE AMENDMENT
No motion or proposition under consideration and not appropriate to
the subject shall be allowed under color of an amendment.
12.6 DIVISION OF QUESTION
On the call of any member, supported by a majority vote of the
members present, a division of any question shall be made when the
division will allow both parts to stand separately as an entire
question for decision.
12.7 ASK FOR PREVIOUS QUESTION
When the previous question is moved, it shall be put in these
words; "Shall the main question now be put?" No Commissioner may
ask/call for the previous question or a tabling motion until each
Commissioner has had the opportunity to speak at least twice on any
given issue. This shall be ordered only by a majority of the members
present, shall put an end to all debate, and shall bring the Board to
a direct vote upon the pending question or questions in their order,
down to, and including the main question. If the previous question is
not ordered, the consideration of the subject shall be resumed as
though no motion for the previous question had been made.
12.8 QUESTIONS PUT AND CALLING ROLL
Questions shall be distinctly put in the following form: "All in
favor say Yes", and after the affirmative vote is expressed, "All
opposed say No". The Chairperson may order a roll call vote, but a
roll call vote is mandatory upon the request of any member or on the
following actions of the Board or a workshop of the Board: Ordinances,
resolutions, the appointment or election of officers, except as
provided otherwise by law or the Rules of the Board. The calling of
the roll shall be on a rotating alphabetical basis to permit
Commissioners' names to be called first in the call of the roll every
seven times, thereby allowing each Commissioner to the first vote on
an equal basis. In the event electronic roll call is available, the
calling of the roll is unnecessary. It shall be the privilege of any member of the Board
to change his/her vote on any question prior to the announcement of
the vote by the Chairperson.
12.9 NO DEBATE IN ORDER DURING ROLL
While the Chairperson is explaining a motion, or once roll call
voting has started, there shall be no interruptions.
12.10 PRESENT AND NOT VOTING
Whenever a roll call is required by law, or the Clerk is so
ordered, upon the first and second call, and when no response is
given, the Chairperson will rap the gavel and announce the
Commissioner present and not voting.
RULE 13: BUDGET
ADOPTION
To adopt the budget of the County of Calhoun for the following year,
these proceedings shall prevail:
13.1 DEPARTMENT HEAD ESTIMATES AND CHANGES
The report of the Board of Commissioners submitting the budget
shall be accompanied by a detailed statement of all changes made by
the Board from the budget estimates submitted by department heads and
elected officials.
13.2 DELAYED VOTE
The Budget Report shall not be voted upon at the budget public
hearing. Vote upon the budget shall be conducted at the next regularly
scheduled Board Meeting following the public hearing.
13.3 REQUIRED MAJORITY VOTE
A majority vote of the Board Members elected and
serving shall be necessary to
adopt the Budget Resolution.
13.4 FINANCE HEARINGS
The Board of Commissioners or its designee shall hold hearings with all departments (General Funds and Special
Funds) regarding the following year's budgets and submit its
recommended County Budget to the Board of Commissioners by the Third
Thursday in November. Budget hearings shall be conducted by the
Budget Committee. The final
budget shall be passed by the Board of Commissioners by the Third
Thursday of December.
RULE 14: ORDINANCES
14.1 FIVE OF SEVEN VOTE REQUIRED
All ordinances shall receive a vote of five
of seven of the members to
pass.
14.2 PUBLICATION AND EFFECTIVE DATE
Ordinances shall take effect upon date of publication in accordance
with M.C.L. 46.11.
14.3 WITHDRAWAL OF RESOLUTIONS OR ORDINANCES
All resolutions and ordinances may be withdrawn by its maker and
supporter before a vote is taken or before they are amended, if there
is no objection by any Commissioner.
RULE 15: ALTERATION
AND SUSPENSION OF RULES
15.1 PERMANENT RULE ALTERATION
Any rule of the Board except a statutory rule, may be altered or
amended by a vote of two-thirds of the members, provided that notice
of the proposition to amend or alter has been given at a meeting of
the Board immediately preceding.
15.2 TEMPORARY RULE SUSPENSION
Any rule may be suspended for a single meeting by
vote of five of seven of the members present and voting. Such rule shall be deemed in
full force and effect either upon a motion duly passed to reinstate
it, or at the close of business at any session in which it was
suspended.
RULE 16: SALARY AND
FRINGE BENEFITS
16.1 SALARY
Each member shall be paid a base annual salary of $10,766.79. Members
holding the following Board positions shall receive the following in
addition to their annual salary of $10,766.79:
Chairperson of the Board, $2,614 additional annual salary (Total
base pay $13,380.79)
Vice Chairperson, $871 additional annual salary (Total base pay
$11,637.79)
16.2 FRINGE BENEFITS
All members of the Board may participate in the employees' health,
dental, vision, life insurance and retirement
plans under the same provisions as other elected officials, including
any premium co-pay requirement. No Board member shall receive any per
diem payment for meeting on matters related to Board membership;
however, nothing within this provision shall prohibit a Board member
from receiving per diem payment for service on a statutory or other
outside board or commission. Commission members are entitled to travel
reimbursement per the County Travel Policy, with the exception of
mileage reimbursement for travel to and from the County Building. No
Board member is entitled to receive longevity or IRA/401K plan
benefits.
16.3 METHOD OF SALARY PAYMENT
Payment of salaries shall be the same as payment of salaries to all
other elected and appointed officials.
16.4 EFFECTIVE DATE
Salaries and retirement benefits are effective the first pay period
of 2008. Health, dental, vision and life insurance benefits are
effective the first day of the month following the required waiting
period established by the County.
RULE 17: PARLIAMENTARY PRACTICE
The Rules of Parliamentary Practice according to "Robert's Rules of
Order for Deliberative Assemblies" shall govern in other matters not
addressed by these Rules and not contrary to any existing laws of the
State of Michigan.
|
Several photos included in this 
