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Board of Commissioners MinutesCALHOUN COUNTY The Regular Session of the Calhoun County Board of Commissioners convened at 7:02 p.m., Thursday, June 19, 2003 in the Commissioners' Meeting Room, County Building, Marshall, Michigan. Roll Call: Present: Comrs. Frederick, Ivey, Moore, Segal and Strowbridge. Temporarily Excused: Comr. Miller (Arrived at 7:32 p.m.) Excused: Comr. Austin. INVOCATION AND PLEDGE OF ALLEGIANCE: A Moment of Personal Prayer was observed; followed by the Pledge of Allegiance, led by Comr. Ivey. APPROVAL OF AGENDA/ADDENDUM: County Administrator/Controller Greg Purcell advised that the addendum item should be an informational item and does not require action. “Motion by Comr. Ivey, supported by Comr. Moore, adopt the following: Resolved by the Calhoun County Board of Commissioners approve the June 19, 2003 agenda and addendum as presented.” Voice Vote: Motion CARRIED APPROVAL OF MINUTES: “Motion by Comr. Moore, supported by Comr. Segal, adopt the following: Resolved by the Calhoun County Board of Commissioners approve the May 15, 2003 minutes as presented.” Voice Vote: Motion CARRIED SPECIAL ORDER OF BUSINESS: Amateur Radio Week Proclamation Vice Chairperson Frederick read and presented the following proclamation to Mr. Scott Brown, President of the Amateur Radio Club.
AMATEUR RADIO WEEK
Mr. Brown thanked the Board for recognizing amateur radio operators. Mr. Brown stated that the amateur radio operators have dedicated their lives to serving the community. Mr. Brown advised that the operators are the storm chasers; further that after the destruction of the Twin Towers, amateur radio operators from all over the country went to New York and set up their equipment to provide emergency communications. Mr. Brown advised that in Calhoun County the Club has three mobile communication centers that can be deployed immediately within the county. Mr. Brown invited everyone to come see the Club’s operations on June 28 at 2:00 p.m. until June 29 at 2:00 p.m. at the Battle Creek Airport. CONSENT AGENDA:
PETITIONS AND NEW BUSINESS: County Administrator/Controller’s Report Resolution to Revise the Intercounty Agreement for the Creation of the Mid-South Substance Abuse Commission Mr. Purcell stated that the resolution to revise the Intercounty Agreement pertains to membership and some potential conflict. Mid-South Substance Abuse Commission Executive Director Robin Reynolds advised that Mid-South would like to revise Section 7.C. to eliminate the inability of a member of a board of an entity which has a contract or which proposes to contract with the Commission for funding to be appointed to the Commission. Ms. Reynolds stated that the issue arises mostly with the Mental Health Board. Ms. Reynolds advised that serving on the two Boards was not permitted previously by the Mental Health Code, however, that provision within the Code was changed in January. Ms. Reynolds continued that the Commission also wants to eliminate Sections 8.B and C to allow for Advisory Council membership to be designated within the Commission’s bylaws rather than within the Intercounty Agreement.
Substance Abuse Coordinating Agency Workshop Creation/Appointments Mr. Purcell stated that at a previous Board meeting Mr. Brinker requested the Board consider creating a workshop to explore the possibility of re-designating the substance abuse coordinating agency from Mid-South Substance Abuse Commission to Summit Pointe. Mr. Purcell advised that the resolution would create the workshop and that both Mr. Brinker and Ms. Reynolds would serve on the workshop. Summit Pointe Executive Director Ervin Brinker advised that the reason he is requesting the change is that Summit Pointe is responsible for the Pre-Paid Medicaid Health Program, yet Summit Pointe does not have the ability to make any changes or determinations; further, if there are any problems, within the substance abuse agreement the five counties would have to pay it back which he does not feel that it should be done that way. Mr. Brinker stated that Summit Pointe is happy with the work that Mid-South has been doing, that the change is to align Summit Pointe’s financial responsibility. Ms. Reynolds advised that she is in agreement to discuss re-designation. Mr. Purcell advised that the other members would be Commissioners Miller and Segal, Mr. Kenneth Ponds who serves on the Mid-South Substance Abuse Commission, and himself. The workshop is to provide a recommendation by September 30, 2003. Comr. Moore inquired whether this is a state-wide problem. Mr. Brinker responded Yes. Comr. Moore inquired whether the state is unwilling to make the change. Mr. Brinker responded that the state has been working on the issue since 1976. Mr. Brinker stated that Summit Pointe needs to make it clear who is responsible for what, and it must track through the Pre-Paid Medicaid Health Plan. Comr. Segal advised that the issue is addressed every year in the state budget, and that it will not get fixed in this year’s budget.
May 2003 Financial Statements Mr. Purcell advised that the charts within the summary were copied using a xerox color copier. Finance Director James Latham reported that for the first five months the budget is closer to the target than last month. Mr. Latham stated that the contribution to the general fund balance is $245,000 less than at the same time last year. Mr. Latham advised that revenues are approximately $771,000 more than May 2002 mostly due to property taxes being collected ahead of schedule. Mr. Latham further advised that additional revenues have been collected by the Clerk-Register’s Office, however, state court funded reimbursements are behind schedule. Mr. Latham continued that fines and penalties are less because criminal and traffic violations are not at the same level as the prior year. Expenditures are basically on target. Mr. Latham advised that last month he started a watch list and the list is the same for this month. Mr. Purcell advised that the Finance Department has been working on the audit and copies will be available by Wednesday or Friday of next week. The public can contact the Finance Department by Wednesday for a copy. Mr. Purcell advised that the auditors will present the audit at the July 10 Board Meeting. Mr. Purcell advised regarding the decrease in fines and penalties, that he has contacted the city managers and made a presentation at the last Police Chiefs Association meeting. Mr. Purcell stated that in discussing the issue he has found that due to the loss of revenue sharing vacancies are not being filled and not as many officers are working in the traffic division. Mr. Purcell advised that the State Police staff is down considerably. Mr. Purcell advised that Prosecutor Hallacy chairs the Police Chiefs Association and that they will be making another presentation to the chiefs in July. Mr. Purcell stated that the decrease in fines and penalties is being monitored and there may be need to make some budget adjustments through the course of the year. Employees’ Flexible Benefit Plan Health and Welfare Management Services Agreement Mr. Purcell stated that on May 15 the Board authorized him to enter into an agreement for provision of health and welfare management services. Administrative Services Director Bradley Wilcox advised that the Purchasing Department received five responses to the request for proposals and recommends selection of McGraw Wentworth Employee Benefits Services. Mr. Wilcox stated that the Firm’s resources are totally focused on providing group benefit consulting and brokerage services to mid-sized public and private organizations and employs forty group benefit professionals. Mr. Wilcox advised that due to the volume of business the Firm writes with benefit providers the Firm is well positioned to leverage the county’s requirements in negotiations for health and welfare benefit plans, and as the county’s agent the Firm would represent the county in any disputes with Blue Cross/Blue Shield (BC/BS). Mr. Wilcox advised that the basic model for compensation requires a balance between consulting activities and commissions. The products purchased for the county under the FlexPlan have built in rates of commission. By assigning McGraw Wentworth as the county’s agent, the county is able to offset consulting fees. Mr. Wilcox advised that due to the fact that 12 months of benefits consulting will be required against only 6 months of commission, the balance of consulting fees would be charged to the employee benefits fund. McGraw Wentworth estimates that $65,000 in consulting will be required to complete the full scope of FlexPlan 2004 activities and anticipate that approximately $15,000 in commissions will be earned for the balance of 2003. Mr. Wilcox stated that for plan years 2005 and 2006 McGraw Wentworth estimates that $55,000 in consulting fees will be offset by $55,000 in commissions. Comr. Miller stated that if the Board were voting on the agreement, he would vote in opposition as two of the qualified bidders not chosen are from Calhoun County and one is from Battle Creek. CLAIMS PAYABLE LISTINGS:
ANNOUNCEMENTS: Comr. Ivey announced that Marshall City received notice that it has been awarded the Michigan Main Street grant from the Michigan Economic Development Corporation. Comr. Ivey pointed out that Marshall was one of only four cities in the state that was awarded the grant which is a great honor for the community. Comr. Moore added that Marshall received the most votes to receive the grant. Vice Chairperson Frederick announced that this Saturday is Tekonsha’s Bean Festival. Events start at 10:00 a.m. until 4:00 p.m. at Tekonsha High School. Comr. Strowbridge announced that Urbandale’s Homecoming is this weekend with a parade at 11:00 a.m. , and encouraged everyone to attend. RECESS: The meeting recessed at 7:45 p.m. at the call of the Vice Chairperson.
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