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Board of Commissioners MinutesCALHOUN COUNTY The Regular Session of the Calhoun County Board of Commissioners convened at 7:00 p.m., Thursday, March 18, 2004 in the Commissioners' Meeting Room, County Building, Marshall, Michigan. Roll Call: Present: Comrs. Austin, Ivey, Miller, Moore, Segal and Strowbridge. Excused: Comr. Frederick. INVOCATION AND PLEDGE OF ALLEGIANCE: A Moment of Personal Prayer was observed; followed by the Pledge of Allegiance, led by Comr. Strowbridge. APPROVAL OF AGENDA/ADDENDUM: “Motion by Comr. Miller, supported by Comr. Strowbridge, adopt the following: Resolved by the Calhoun County Board of Commissioners approve the March 18, 2004 agenda and addendum as presented.” Voice Vote: Motion CARRIED APPROVAL OF MINUTES: “Motion by Comr. Strowbridge, supported by Comr. Segal, adopt the following: Resolved by the Calhoun County Board of Commissioners approve the February 19, 2004, the February 20, 2004, and the March 4, 2004 minutes as presented.” Voice Vote: Motion CARRIED CITIZENS’ TIME: Tekonsha Village Clerk Howard Rigg requested the Board approve the law enforcement agreement for the Village of Tekonsha. Mr. Rigg advised that the Village has received excellent services from the county and that the agreement is very important to the Village as the enforcement provides a good environment in which to live. Mr. Rigg further advised that he shall be leaving his position as Clerk, and thanked all the county departments and the Road Commission. ELECTED/APPOINTED COUNTY OFFICIALS’ COMMENTS: Comr. Moore thanked the Sheriff Department for conducting the Family Safety Day last Friday at Convis Township Hall. Comr. Moore advised that it was an excellent event and that the money raised shall purchase gun locks. Sheriff Allen Byam advised that the Program is an outgrowth of the death of a youngster. Sheriff Byam stated that the Department has a wonderful partnership with the community, advising that the funds are managed by the Marshall Community Foundation and that the Fredonia Grange provided the food. Sheriff Byam continued that a moto-cross champion was present who autographed photos, tee-shirts and sweat shirts. Sheriff Byam stated that it was a great event and commended Mr. and Mrs. Reynolds for their vision. Asst. County Administrator Wendee Woods expressed sympathy to the family of Roger Ferguson, a seventeen year employee who passed away Tuesday. Ms. Woods advised that Roger was the Data Systems Manager for the Circuit Court and worked for the County since 1987. Drain Commissioner Blaine Van Sickle addressed Senate Bill 217-4 that would revise the Michigan Drain Code which he expects to go before the Senate next week. Mr. Van Sickle advised that the Michigan Drain Commissioners oppose the Bill as it attempts to micro-manage Drain Commissioners’ positions and would create additional expense which would go back upon the taxpayer. Mr. Van Sickle requested the Board thoroughly research the Bill prior to taking any action. SPECIAL ORDER OF BUSINESS: “Mental Retardation Awareness Month” Proclamation
CONSENT AGENDA:
COMMITTEE/WORKSHOP REPORTS: Employee Recognition and Relations Committee Comr. Segal reported that the Employee Recognition and Relations Committee has been meeting for a year, and advised that starting this month the Committee shall sponsor Lunch on the Commissioners for one employee per month on their birthday. Comr. Segal requested Chairman Austin draw the name, and announced that the employee for March is Melissa Jaconette. PETITIONS AND NEW BUSINESS: County Administrator/Controller’s Report Potawatomi Resource Conservation and Development Office Lease County Administrator/Controller Greg Purcell advised that the lease shall generate estimated revenue of $5,900. Administrative Services Director Bradley Wilcox advised that the extension is for an existing lease with the Department of Agriculture for the Potawatomi Resource Conservation and Development Office.
S.W.E.T. Byrne Memorial Formula Grant Subcontract Mr. Purcell advised that the grant is for $60,886. Sheriff Byam stated that the subcontract is a renewal of the grant which allows the Department to take part in the Southwest Enforcement Team comprised of officers from a variety of units in the county and Kalamazoo who conduct drug enforcement activities. Sheriff Byam advised that the match of $30,443 is provided from Byrne funds and that the grant amount is included within the Department’s 2004 budget.
County Telephone System Upgrade Lease Mr. Purcell advised that the telephone upgrade is an item within the county’s strategic capital plan which the Board received a detailed briefing on at the Board Retreat. Mr. Wilcox advised that the current telephone system was installed in 1994 utilizing technology that was introduced in 1989. New development and expansion for the phone platform was dropped by the phone system manufacturer in 2000. Mr. Wilcox stated that Siemens IC Networks continues to provide support for the existing system on a best effort basis through the current maintenance agreement, however, cannot provide any new products or upgrades and has advised that extending the life of the current system beyond an additional 24 month period could increase the risk of extended downtime due to equipment obsolescence and spare parts availability. Mr. Wilcox advised that the cost for the upgrade is $377,922.72, with a trade-in allowance offer of $150,000 which will expire at the end of March. Mr. Wilcox stated that due to the current interest rate environment Siemens Financial Services is offering a very competitive interest rate and a 25 percent discount on a five year maintenance plan following the expiration of the one year warranty. Mr. Wilcox recommended the Board enter into a 7 year lease with Siemens IC Networks.
E 9-1-1 Communication Coordinator’s Compensation/Benefits Change Mr. Purcell advised that the recommendation presented is the result of a performance evaluation conducted by Sheriff Byam and he in July. Mr. Purcell recommended Mr. Muladore’s salary be increased from Step 4 to 5, effective March 18, 2004. Mr. Purcell further advised that Mr. Muladore is working on his PhD, therefore, additional vacation time is also recommended. Mr. Purcell pointed out that all of the additional compensation shall come from the interlocal agreement. Sheriff Byam stated that Mr. Muladore has done an excellent job and is appreciative that the results of his evaluation have come to the attention of the Board.
Tekonsha Village Law Enforcement Services Agreement Sheriff Byam advised that this is a long-standing agreement dating back to the 1980's, and recommended approval. Sheriff Byam thanked Mr. Rigg for his support throughout the years and advised Mr. Rigg that he shall miss him.
Final 2003 Budget Amendments Mr. Purcell advised that the only amendment which required expenditure from the Contingency Fund was for the Veterans Burial Fund to support the loss of World War II veterans. Finance Director James Latham stated that the amendments presented should be the last for 2003, and are in general the difference between the budgeted amounts and actual amounts spent. Mr. Latham advised that the Prosecutor’s Office used savings within the Employee Training budget to cover an unbudgeted transfer out of the Juvenile Justice Prosecution/Diversion Program, the Sheriff Department had revenue sufficient to cover various increases/decreases in the business units, and various special revenue grants had expenditures and corresponding revenues that were greater than the submitted budgets.
Household Hazardous Waste Collection Services Bid Award Mr. Purcell advised that the bid is for a five year agreement in the amount of $86,500 to dispose of household hazardous waste. Mr. Wilcox advised that the agreement is for the Environmental Health Department’s Household Hazardous Waste Collection Program, and recommended bid award to Drug & Laboratory Disposal, Inc. for a five year agreement.
Eastern Calhoun County Sanitary Sewer System No. 4 Agreement Mr. Purcell stated that he regrets that Commissioner Frederick could not attend tonight’s meeting as she and others have worked long and hard to come to the resolution presented. Mr. Purcell advised that the settlement is for $330,000 on an issue with Clarence Township that predates all the Commissioners currently serving. Mr. Purcell stated that he believes it is a reasonable settlement and recommended approval of the agreement. Chairman Austin requested Paragraph 11 be deleted as there is some question regarding the wording.
December 2003 Pre-Audit Financial Statements Mr. Purcell advised that the pre-audit financial statements are in preparation of the final audit and were reviewed in great detail at the Board Retreat. Mr. Latham advised that the numbers are slightly different than presented at the Board Retreat. Expenditures exceeded revenues by 3.7 percent from the prior year and revenues were approximately $450,000 less than in 2002. Mr. Latham pointed out, however, that the prior year revenue reflected an additional $1 Million transfer from the Delinquent Tax Revolving Fund. Mr. Latham further advised that at the end of the year the budget has $558,000 more in reserve than anticipated. Mr. Latham pointed out that expenditures were less for almost all departments; i.e., the Courts, the Prosecutor’s Office, Public Safety, the Clerk-Register’s Office, and the Equalization Department due to vacancies and personnel costs being less than expected. February 2004 Financial Statements Mr. Latham reported that the budget is ahead of pace due to timing of revenue receipts and expenditure payments, the most significant relating to the transfer from the Delinquent Tax Revolving Fund which occurred earlier than last year. Mr. Latham stated that the county has completed two months of the year and nothing is on the watch list. CITIZENS’ TIME: Mr. James Lonergan, Battle Creek resident, announced that the Knights of Columbus will be conducting a tootsie roll drive at the end of April and stated that he hopes everyone will support the drive. Mr. Lonergan advised that all of the contributions stay local, going to the Chef Center which provides therapy. COMMISSIONERS’ TIME: Comr. Miller stated that he hopes everyone enjoyed the revelry of St. Patrick’s Day. Comr. Miller advised that in Ireland St. Patrick’s Day is a religious holiday and the pubs are not open in remembrance of Saint Patrick. Comr. Miller advised that as an Irish-American he remembers of works of the Irish immigrants that came into this country; i.e., the building of the railroads; and the continuing struggle of those in Ireland. Comr. Ivey thanked Mr. Rigg for all of the years they worked together and for the number of things that he has accomplished within his community during his tenure. CLAIMS PAYABLE LISTINGS:
RECESS: The Board recessed at 7:53 p.m. at the call of the Chair.
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