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Board of Commissioners MinutesCALHOUN COUNTY PROCEEDINGS OF THE BOARD OF COMMISSIONERS July 3, 2008 The Regular Session of the Calhoun County Board of Commissioners convened at 7:00 p.m., Thursday, July 3, 2008 in the Commissioners’ Meeting Room, County Building, 315 West Green Street, Marshall, Michigan. Roll Call: Present: Comrs. Arnquist, Bolger, Moore, Rae, Segal, Solis and Todd. INVOCATION AND PLEDGE OF ALLEGIANCE: A Moment of Silent Prayer was observed; followed by the Pledge of Allegiance, led by Comr. Bolger. APPROVAL OF AGENDA/ADDENDUM:
APPROVAL OF MINUTES:
CITIZENS’ TIME: Mr. Creighton Burrows, Marshall resident, voiced concern that video from patrol vehicles could be lost or altered through wireless transfer. Mr. Gardy Berezonsky, Marengo Township resident, advised that he has questions regarding the Sheriff Department’s purchase of car video cameras, and objected to the Board addressing the item with no one present from the Department to answer questions. CONSENT AGENDA:
SPECIAL COMMITTEE/WORKSHOP/BOARD REPORTS: Emergency Telephone District Board Comr. Bolger reported that the Board has met every week working on the consolidation and developing an interlocal agreement. Comr. Bolger advised that the agreement must go before the Cities of Albion, Battle Creek and Marshall; and the Area Metropolitan Services Agency (AMSA), and should be presented to the Board of Commissioners at the July 17 Board Meeting. Comr. Bolger advised that the consolidated dispatch center shall be located in the old District Court and funding shall be as previously discussed. Comr. Bolger further advised that the consolidation shall save the taxpayers $1.5 Million. Comr. Rae advised that AMSA is comprised of representatives of Bedford Township, Springfield City; and Pennfield, Emmett and Convis Townships. Comr. Bolger added that the Agency also includes representatives from Newton and Leroy Townships. Comr. Bolger thanked Corporation Counsel Mullett for her work in preparing the interlocal agreement. PETITIONS AND NEW BUSINESS: County Administrator/Controller’s Report FY 2008 Sheriff Department Budget Amendments County Administrator/Controller Greg Purcell stated that the amendments are required to accept two grants; e.g., $12,500 from the Michigan Municipal Risk Management Authority (MMRMA), and an additional $17,000 from the Michigan Office of Highway Safety Planning. Mr. Purcell advised that the funding shall be used to purchase video cameras for patrol vehicles. Mr. Purcell advised that the videos are held for six months; further that the Sheriff could not attend tonight’s meeting, therefore, he offered to cover the item for him.
Comr. Moore inquired whether the 60 day time frame for holding the videos is by statute. Corporation Counsel Nancy Mullett responded “It is not by statute.” Comr. Moore stated that he believes the holding period should be longer, and recommended discussion with the Sheriff to hold the videos for 90 to 120 days. Mr. Purcell responded that he shall pose the question to the Sheriff and allow him to respond.
Byrne Justice Assistance Grant Program Memorandum of Understanding Mr. Purcell advised that the Memorandum of Understanding is with the City of Battle Creek for the Byrne Justice Assistance Grant Program. Prosecutor John Hallacy advised that this is the second or third year for the grant. Prosecutor Hallacy stated that last year the grant was for $14,000, and advised that the funding shall offset a portion of the personnel costs of an Assistant Prosecuting Attorney within the Family Division.
Prosecutor’s FY 2009 Title IV-D Cooperative Reimbursement Program Grant Application Mr. Purcell advised that the application is in the amount of $523,905. Prosecutor Hallacy stated that the annual application is for grant funding to operate the Office’s Cooperative Reimbursement Program with seven employees. Mr. Purcell pointed out that the county’s match shall be $156,022. Prosecutor Hallacy advised that a Bill has been introduced in the Senate to keep the system whole for this year.
Chairwoman Segal questioned the funding difference from last year’s grant. Prosecutor Hallacy responded that the funding is approximately the same. Comr. Rae questioned how much of the funding is used for felony child support prosecutions. Prosecutor Hallacy responded that the Office does not track the amount. Comr. Rae inquired whether the Office has the numbers to compare the felony child support cases from year to year. Prosecutor Hallacy responded Yes. Comr. Rae advised that he would like to see the case numbers for the last two years.
Albion Community Foundation Grant Agreement Mr. Purcell advised that Mr. Gillum is not present tonight as he is celebrating his wedding anniversary, and introduced Asst. Director Pablo Lerma and Ms. Karrie Wichtam who are seeking approval of a grant agreement from the Albion Community Foundation in the amount of $3,155. Ms. Wichtam advised that the funds shall purchase drug screens through the remainder of the year for youths admitted to the Home and those returning from home passes.
Comr. Moore inquired whether the drug screens test for alcohol. Ms. Wichtam responded that alcohol is not currently included in the screens, however, that the Home is using saliva strip tests for alcohol.
Corporation Counsel Additional Duties and Compensation Mr. Purcell requested that the Board approve additional compensation to Corporation Counsel for assuming additional responsibilities related to the E 9-1-1 surcharge and supervision of the Human Resources Department. Mr. Purcell addressed the additional work already performed in preparing the appeal to the Michigan Public Service Commission and additional assignments related to the dispatch consolidation, preparation of an interlocal agreement, and a memorandum of understanding to the Calhoun County Jail and Justice Center Development Agreement of 1992. Mr. Purcell pointed out that the additional compensation is only for the balance of 2008 and equates to an additional $385 per pay period.
Comr. Rae advised that the Budget Committee met on June 26, discussed this item at length, and unanimously approve the additional compensation. Comr. Bolger stated that some of the funding could come from the county’s current E 9-1-1 surcharge monies, advising that future surcharge funding shall be turned over to the consolidated dispatch center authority.
County Administration Reorganization Plan Mr. Purcell advised that the Plan was reviewed by the Budget Committee and received unanimous approval. Mr. Purcell pointed out that the reorganization shall save the county $17,000. Mr. Purcell advised that the Plan provides for appointment of a Human Resource Director, elimination of the vacant Human Resource Manager position, hiring of an Administrative Services Coordinator and an Administrative Assistant; and the appointment of Mr. Wilcox as Assistant County Administrator.
FY 2007-2008 Health Department Budget Amendments Mr. Purcell advised that Mr. Stuhldreher has been working on the amendments with the Health Department’s Finance Director. Finance Director Mark Stuhldreher advised that the Board of Health approved the amendments on June 16. Mr. Stuhldreher stated that the amendments are required to align monies received from the state with the adopted budget.
CITIZENS’ TIME: Veterans Service Officer Jude Lonergan advised that those in attendance cannot hear the comments made at the podium. Mr. James Lonergan, Battle Creek resident, advised that there is a county drainage ditch across from his residence, and voiced concern regarding the mosquito problem this year. Mr. Lonergan inquired whether the Road Commission or the Drain Commission could consider doing something. Mr. Berezonsky advised that at the last Road Commission meeting the Road Commission Board hired a new manager at an annual salary of $85,000; further advised that the manager’s employment agreement provides that if the agreement is not renewed, the manager will be paid for six months of service after he leaves. Mr. Berezonsky stated that he inquired whether the manager’s background had been checked and whether he had been drug tested, and the Road Commissioners refused to answer his questions. COMMISSIONERS’ TIME: Comr. Solis stated that he was aware of the conditions of the Road Commission Manager’s employment agreement. Comr. Solis stated that Mr. Henning is qualified for the position and that he is confident that Mr. Henning shall do a great job for the Road Commission. Comr. Moore inquired where the information regarding the particulars of the hiring agreement came from, as he received no information that the Road Commission Board was “taking up” the employment agreement. Comr. Moore stated that it would be nice if all seven Commissioners could receive that information, and requested that information be provided to all Board members in the future. Chairwoman Segal advised that the employment agreement was reported in the newspaper and that the information regarding the agreement was available. Chairwoman Segal advised Commissioner Moore that he can call the Road Commission at anytime for that information. Comr. Moore stated that he does not believe that the Board of Commissioners should have to call the Road Commission to be provided such information. CLAIMS PAYABLE LISTINGS:
ANNOUNCEMENTS: Chairwoman Segal announced that the July 17 Board Meeting shall be conducted at the Homer Community House at 112 West Adams Street. Chairwoman Segal advised that the E 9-1-1 interlocal agreement shall be addressed at the meeting. Chairwoman Segal further announced that Sheriff Byam has been reappointed to the M.M.R.M.A.’s Law Enforcement Advisory Committee. ADJOURNMENT: The meeting adjourned at 7:50 p.m. at the call of the Chair.
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