Minutes Archive

Emergency Telephone District Board Meeting Minutes

EMERGENCY TELEPHONE DISTRICT BOARD MEETING
June 22, 2004

Members Present:	Chairman Allen L. Byam, Vice-Chairman Terry Travis, Dale Peet, Dan Strowbridge, Clint Bolton, Paula Lange, Mike Olson, DWayne A. Hartup.
	Judy Mackinder, Bob Muladore, Greg Purcell and Larry Hausman

E 9-1-1 Staff	Bob Muladore, Donna Smith

Others Present:	Rob Coles, Bruce Elzinga, Mark Burke, Steve Frisbie, Jim Ritsema

Call To Order/Recognition of Quorum: The June 22nd meeting of the Emergency Telephone District Board Meeting was called to order by Chairman Allen L. Byam at 2:00 P.M. in the Administrative Conference Room of the Marshall Building noting a quorum was present.

Agenda Review and Member Additions: Chairman Byam advised the Committee that he would like to move an Agenda Item to allow District Court Administrator Michelle Hill and Sue Bachman to make their presentation early on.

Warrant Entry: Michelle Hill explained the Court Warrant Entry Process as it stands today and commented there are some 6,000 warrants that Central Dispatch is not doing. District Court is responsible for District Court warrants only. They are interested in exploring the possibility of having their warrants entered by Dispatch. She noted also that Circuit Court is interested in exploring this possibility as well as the other courts. Since this is in the exploratory stage, Ms. Hill indicated they wanted to approach the E 9-1-1 Committee with their thoughts and in view of the upcoming proposal for a Consolidated Dispatch, thought this was the appropriate time to bring this to the Committee.

After discussion with several of the Board Members, the following was offered:

MOTION: Mr. Strowbridge moved and it was supported by Mr. Peet that the Emergency Telephone District Board go on record as supporting the Research and Development of Warrant Entry as developed. Motion Carried Unanimously.

Approval of Minutes: Chairman Byam gave the membership time to review the minutes.

MOTION: Mr. Bolton moved and it was supported by Mr. Strowbridge that the minutes of the Board Meeting of June 7, 2004 be approved as written. Motion Carried Unanimously.

Financial Report: Mr. Purcell reported that the checks have gone out to the respective PSAPS, and the figures received from Finance seem to be on track.

Consolidated Dispatch Coordinator Report:

Continued showings of the video (Battle Creek Rotary with Greg Purcell and Mike Olson) answered questions.
Presented video to Tekonsha Township Board and answered questions.
Participated with Mike Olson on WBCK’s “Hot Line” radio talk show with moderator Chris Simmons, answered telephone caller’s questions.
Showed 911 video to Calhoun County Court supervisors and responded to their questions.
To date, endorsements of support include all 18 Fire Departments, Albion Police Department. Emmett Township Police Department, Marshall Police Department, Springfield Police Department, Michigan State Police (Battle Creek Post), Albion Ambulance Service, LifeCare Ambulance, Marshall Ambulance, Reading Ambulance. The Cities of Albion, Battle Creek, Marshall and Springfield, Village of Athens, Townships of Convis, Marshall, Tekonsha, Newton, Eckford and LeRoy (with stipulation for County Board to find a more equitable assessment, Charter Townships of Emmett, Pennfield and Bedford. Battle Creek Area Chamber of Commerce, Westlake/Prairievie Neighborhood Association, Marshall Community Foundation, Albion Rotary, Marshall Community Foundation, Calhoun County Republican Party, Albion Township (with the stipulation the Center must be located in the Marshall area).
Continue to work on getting information out on the 911project, newspaper articles, letters to the editor, etc.
Showed the video to:

Lee Township Board and answered questions
Battle Creek Police Department and answered questions.
Michigan State University Cooperative Extension Employees.
Calhoun County District Court Employees
Clarence Township Board and answered questions.
MADA Presentation
Battle Creek Lions Club, Leroy Township Board, Calhoun County Health Department, Democratic Party, Republican Party, Senior Issues on 911, Fredonia Township Board Homer Fire Board with Bill Burkwalt

Participation in AccessVision Program with Dave Eddy including Sheriff Byam and Dale Peet
It has been decided that mailers would not be going out to households as we simply do not have the money.. The mailer would cost approximately $33,000 and it is believed taxpayer dollars should not be used for such a mailing.
Please let the Coordinator know of any available organizations where the video can be shown, Presentations have been going well, 89 as of today.
A copy of the Executive Summary as prepared by the National Law Enforcement and Corrections Technology Center Northeast (NLECTC-NE) was provided to all members. This has been prepared as a result of a request from the Coordinator to NLECTC to conduct a technology assessment and analysis. The recommendations are very similar to the Feasibility Study.
Friends of 9-1-1 will be meeting at the Franke Center on Monday June 28, 2004 at 5:30 p.m.

There had been conversation about General Counsel Nancy Mullett attending a meeting to provide some in-service training jointly with the E 9-1-1 Board Members and Members of the Calhoun County Board of Commissioners. It was suggested that this occur at 6:00 p.m., prior to the July 1, 2004 County Board Meeting. Chairman Byam indicated he would not be attending the July 1 Board Meeting as did Mr. Strowbridge. It was suggested that this event occur at some other mutually convenient time.

Governing Board Alternating Member Term Lengths - Mr. Olson indicated that his committee met recently and had agreed upon the terms and methods of selection. (Copies were provided to the members) It was noted that the previous model presented on May 11, 2004 did not clearly delineate who would be recommending the Medical Control Representative on either the Administrative or the Technical Board . (this will be the medical control folks), and who will be recommending the Township Representative on the Administrative Board as well. This recommendation will come from the Calhoun County Chapter of the Michigan Townships Association. Mr. Olson has indicated the appropriate corrections will be made.

Mr. Olson thanked his committee for their time and effort spend in this endeavor.

Chairman Byam asked if there were any further questions and if not, he would entertain a motion to accept the proposal as presented by Mr. Olson, taking into consideration the changes as discussed.

MOTION: Moved by Mr. Peet, supported by Dr. Lange that the Calhoun 911 Governance models as presented by Mr. Olson for the Administrative Board and the Technical Board be approved with the changes as discussed to be made. Motion carried unanimously

Member Comments: None

Public Comments: None

There being no further business to conduct at this time, the meeting was adjourned to the call of the Chair, the time being 3:02 p.m.

Next Meeting

Tuesday, July 6, 2004
2:00 P.M.
Administrative Conference Room
Marshall, MI

Calhoun County
315 West Green Street
Marshall, MI 49068
Phone: (269) 781-0700

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